Steps for organising a national championship event
Step 1: Finalise details
First, read the Yachting New Zealand (YNZ) Regulations before commencing any event organisation.
Once this has been completed, the Organising Authority (OA)* should finalise the event details, including:
- Event start and finish dates
- Sailing venue and racing areas
- Appointment of a national race officer
- Appointment of a national judge
- Any other arrangements necessary for the successful delivery of the event
*The Organising Authority (OA) is the club acting with/on behalf of the class.
Step 2: Formally apply to YNZ for endorsement to run the event
Formally apply to host a national event via the Yachting New Zealand (YNZ) website.
Submit application to YNZ 6 months prior to the event.
Step 3: Receive confirmation from YNZ
Receive confirmation email from YNZ that your event application is approved.
Email will confirm assigned YNZ reviewer* and list contact details.
YNZ adds your event to their online regatta calendar.
* Reviewer is a volunteer national or international race officer who is part of the YNZ Race Management Events Subcommittee.
Step 4: Draft Notice of Race (NoR)
Organising authority drafts the NoR in consultation with the national race officer, class association and protest/jury chair.
Submit draft to YNZ for review 4 months prior to the event.
Step 5: Send draft NoR for review
Email draft NoR as a Word document to your allocated reviewer
Copy (cc) in the YNZ national event administrator at ciorc@yachtingnz.org.nz 4 months prior to start of event.
Step 6: NoR review
Once draft NoR is received, reviewer may request amendments from the organising authority. This generally involves an exchange of email correspondence until final approval is granted.
Allow 14 days for reviewer process. All involved parties should be cc'd.
Step 7: NoR approval
Once reviewer approves NoR, the NoR can be made public.
YNZ adds NoR to your event on their online event calendar.
You post NoR under your event on club and class association websites.
Publish 3 months prior to the event
Step 8: Draft Sailing Instructions (SI)
Organising authority drafts SI or SSI in consultation with national race officer, class association, and protest/jury chair.
Submit draft to YNZ for review 2 months before start of event.
Step 9: SI review
Once draft SI is received, reviewer may request amendments from organising authority. This generally involves an exchange of email correspondence until final approval is granted.
Allow 14 days for reviewer process. All involved parties should be cc'd.
Step 10: SI approval
Once reviewer approves SI, the SI can be made public on date stated in NoR.
YNZ adds SI to your event on their online events calendar on approved date.
Organising authority can post SI under your event on websites, social media etc.
Step 11: Event takes place
National event is hosted.
Step 12: Submit event report
Within 4 weeks of event, submit event report via YNZ website
Report can be submitted by either club or class association as representatives of organising authority.
Refer to YNZ Regulation 4.5.4 i) for recognition of winners guidance.
Submitted event report reviewed by your reviewer.
Step 13: Receive winner confirmation
Receive winner confirmation/rejection from YNZ via email.
National event winners will be listed in YNZ’s annual report.
National event winners receive digital acknowledgement certificate at end of season.
