Club Manual

This manual is provided to Clubs affiliated to Yachting New Zealand to provide them with ideas, inspiration and guidance in their role as stakeholders in the sport of Sailing.

Yachting New Zealand’s strategic purpose is to help New Zealanders access, enjoy and succeed on the water for life. We recognise a major part of this is ensuring clubs are capable and strong. We hope this manual will be a valuable tool to clubs in helping achieve you goals.

If there is information you feel is missing from this resource that others could benefit from, please get in touch with us and we can add to it and keep this a relevant, up to date, living document.  


Club Manual

1. What YNZ does

2. YNZ Sailing Programmes

3. Inclusion (sailing for people with a disability)

4. Coaching

5. Resources for Clubs

6. Club Risk Management

7. Funding

8. Advocacy

9. Communication and media

10. Useful areas on the YNZ website

11. Race management and running events

12. Handicaps and ratings

13. Good practice ideas for clubs


1. What YNZ does

1.1 YNZ's Strategic Direction

1.2 What Yachting New Zealand does

1.3 YNZ Staff and their roles

1.4 NZCT Regional Support Officer programme

1.5 Information on the 'Per Club Member' Affiliation Levy System

1.6 Offers and discounts for clubs and members

1.7 Commodores Conference


2. YNZ Sailing Programmes

Direct to the public

2.1 Learn to Sail (Dinghy)

2.2 Learn to Sail (Keelboat)

Through Schools

2.3 Waterwise

2.4 Volvo Sailing... Have a Go!

2.5 NCEA (NZQA) Level 2


2.6 Learn to Sail Resources

2.7 Sailing Games Book

2.8 World Sailing Recognized Training

2.9 Order YNZ publications and resources 


3. Inclusive Sailing (sailing for people with a disability)

3.1 General information and contact details (including a calendar of events)

3.2 Club Inclusion Kit

(a) Introduction to inclusive sailing

(b) 10 steps to starting a programme

(c) Finding sailors

(d) Recruiting Helpers

(e) Getting Organized

(f) Disability Awareness

(g) Club Accessibility

(h) Safety

(i) Coaching

(j) Tips on running an Open Day

(k) Conclusions

3.3 FAQ's for sailors and volunteers

3.4 Sailability and Blind Sailing

3.5 Rigging Guides (Downloadable rigging guides)

3.6 Para Sailing

3.7 Resources for officials running inclusive racing

3.8 Handicapping Yardstick - for sailors wanting to compare Hansa Classes performance to other classes sailing against them at the same regatta

3.9 ACC guidelines selecting and fitting slings in a safe manner.

3.10 Information on the Hansa C Crane (used by many Sailability organisations to help sailors in and out of boats)

3.11 Information on safety recovery systems

3.12 Information on choosing the right lifejacket / personal floatation device for sailors with a disability

While the choice of what style life jacket/PFD is often dependant on the type of sailing and an individual’s preference, more care must be taken with the choice for persons with a disability. It is strongly recommended that individuals test their own life jackets to check their suitability, and that manufacturer's recommendations are followed, particularly in regard to servicing inflatable life jackets.

3.13 Information on servicing lifejackets / personal floatation devices can be found below (item 5.12)

3.14 US Sailing Adaptive Sailing Resource Manual

3.15 Halberg No Exceptions Training (NET)


4. Coaching

4.1 YNZ Coaching Pathway (courses, training and qualifications)

4.2 Revalidate your qualification

4.3 Coaching Resources

4.4 Search for a Coach

4.5 Coaching Tools: Coaching visually impaired sailors

4.6 Coaching Tools: Inclusive Coaching - some tips on creating coaching sessions that include sailors of all levels and abilities

4.7 YNZ Learn to Sail - Inclusive Supplement - for use by coaches when their sailors have a physical disability that prevents them from completing the full checklist in the books


5. Resources for Clubs

5.1 YNZ Ethical Guidelines for Sailors, Coaches and Parents & Volunteers

5.2 Sport New Zealand Clubkit

5.3 Know your Regional Sports Trust

5.4. Sport New Zealand - Sport Compass

5.5 Match Racing draw template

5.6 Teams Racing draw template

5.7 Committees, Roles and Running Meetings

5.8 NZL Youth Sailing Booklet

5.9 YNZ Performance Pathway

5.10 YNZ Class Progression Guide 2013 - 2016

5.11 Conditions for running Charity Regattas

5.12 Information for clubs on the NZ Police Vetting Service

5.13 Information on PFD's (Lifejackets)


6. Club Risk Management

6.1 YNZ Club Risk Management Self Check

6.2 YNZ Club Risk Management Guide

6.3 YNZ Template Risk Management Plan

6.4 YNZ Hazard Analysis System

6.5 Risk Management Planning Process Example

6.6 YNZ Rescue Boat Safety System

          - YNZ Rescue Boat Safety System Required Elements

          - Rescue Boat Skipper Training Guidelines

          - Rescue Boat Skipper Trainer Requirements

          - Qualified Skippers Record (Template)

          - Vessel Equipment Requirements

          - Vessel and Equipment Check Sheet (Template)

          - Daily Operations Log (Template)

          - Maintenance Log (Template)

          - Guideline Standard Operating Procedures

          - Club Annual Audit Checklist

          - MOSS Exemption Application Form (Contact angus@yachtingnz.org.nz)

          - Maritime New Zealand accident or incident reporting form

6.7 Good Practice Idea: Vessel Survey Plan (Template)

6.8 YNZ Risk Log and Action Plan (A reporting requirement for PCBU's under the HSWA 2016)

6.9 Organisational Health and Safety Policy for larger clubs (Contact YNZ)


7. Funding

7.1 Trust Funding

7.2 Sponsorship


8. Advocacy

8.1 YNZ's Role

8.2 Clubs making submissions

8.3 Funding (ELA) 

8.4 Submissions made by YNZ


9. Communication and Media

9.1 YNZ Media Policy

9.2 Media Assistance Pack

9.3 Sign up for Briefings

9.4 Submit your news to YNZ to go in Briefings


10. Useful areas on the YNZ website

10.1 Briefings sign up

10.2 Online Events Calendar

10.3 Submit your event to the online calendar

10.4 Offers and discounts for clubs and members


11. Race Management and running events

11.1 Running National Events

11.2 Event Resources

11.3 What are Race Officers, Judges and Umpires and how to become one

11.4 Officials Training Courses

11.5 Embark - YNZ Online Learning Platform

11.6 Official Resources

11.7 Search for a Race Official

11.8 Blank Protest Form

11.9 Race Signals


12. Handicaps and Ratings

12.1 Handicap and Rating Information

12.2 PHRF

12.3 Handicap tables

12.4 Minutes and Seconds conversion table


13. Good practice ideas for clubs

13.1 Good Ideas in brief - Ideas from various yacht clubs

13.2 Women on Water

13.3 Wellington Yachting Association Strategic Plan

13.4 French Bay Yacht Club

13.5 NZ International Optimist Dinghy Association Nationals Preparation Document

13.6 Richmond Yacht Club's Victoria Friday Night Special

13.7 Teams Racing

13.8 Whangarei Cruising Club's committee roles breakdown

13.9 Sailability Taranaki and Waitara Boating Club